How to Access Company Resources Securely and Remotely from Your Home Office
Flexibility is one of the benefits of working remotely. However, data security concerns are serious threats ranging from using unsecured Wi-Fi networks to carrying confidential documents to and from the office. To avoid a data breach, both company executives and employees should share equal responsibility.
Educating employees about data security and how to protect data against system breaches should be a priority. It is also essential for companies to initiate certain practices and procedures to strengthen data security. Here are crucial tips on how you can securely access company resources remotely from your home office:
Separate Personal and Work Devices
When working remotely, it is essential to carve out boundaries between your personal and work life. If you have a work computer, avoid using it for personal activities, such as paying bills or shopping online. If you visit a scam website, you can get hacked, thus exposing crucial company data. Separating personal and work devices can help reduce the amount of sensitive data exposed if one of the devices is compromised.
Encrypt Your Devices
Using encryption software is recommended to protect the company’s data. If an employee’s device is stolen or lost, crucial data is exposed to breaches and vulnerabilities. However, encryption software is the first line of defense to deter access from unauthorized users.
Additionally, any email, chatting, or application programs should use end-to-end encryption to guarantee security. Typically, popular programs such as Adobe Acrobat and Microsoft Office can encrypt documents and files that remote employees access and share with co-workers.
Always access company resources via an encrypted device to prevent third parties from accessing crucial information in your device without the PIN, password, or biometrics. If your employer has not encrypted your device, you can do it yourself or with the help of a technician.
Always Use Supported Operating Systems
Using unsupported versions does not receive security patches. Ergo, they put your device and sensitive data at risk. To securely access company resources, keep your operating system up to date. Although modern devices apply updates automatically, you should restart your computer to complete the patching process.
Operating software is not the only target for a data security breach because other software, such as web browsers, is common. Therefore, keep all installed applications up to date.
Use Two-factor Authentication
Two-factor authentication (2FA) is vital in security management. Using 2FA is essential in confirming the user’s identity via a username or password. Sometimes, additional information is required to verify your identity. For instance, a one-time pin (OTP) is sent to your cell phone, or you are required to answer a secret question.
Passwords can be compromised or stolen, but 2FA adds another layer of protection. A 2FA provides remote workers and employees peace of mind by protecting vital data.
Contact West County Computers Today
Keeping sensitive data secure is not easy, especially if you do not know how to do it. However, our IT experts at West County Computers are ready to help you. Fill out our online contact form or call us now at 707-360-8652 to get solutions to all your cyber security needs. You can also schedule a free IT risk assessment with our professionals.
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